Vinosmith separates Wines (Line Items) on Orders by Supplier and Warehouse. Thus, if you have multiple Suppliers (e.g., you broker wines belonging to two different Suppliers) and place a single Order for two different supplied Wines, the Order itself will be composed of two different "Supplier Orders."

Furthermore, the warehouse that a Wine belongs to also dictates in which Supplier Order group that Wine is in.

If you place an Order and then view the Order and see that it has two different Supplier Orders, but they should be one Supplier Order, you'll need to ensure that the Wine has the same Supplier AND Warehouse.

In most cases, the wine is missing a warehouse at the inventory level. The solution is to ensure you've specified a warehouse for that Wine in the inventory section.

How to combine these line items:

  1. Click on the separated line item (Wine) and ensure it has a default Warehouse inventory record as the same as the first Supplier Order. If not, assign it to a warehouse. The inventory quantity for On-Hand will not matter for a system item like Split Case Fee, etc.

  2. Return to the Order, and on the left is a blue button for Resolve Inventory. Click this and confirm the pop-up.

  3. Upon saving, the line items should be re-grouped onto one invoice.

If the invoice does not re-group into one invoice after clicking Resolve Inventory, check that the Primary warehouse at the inventory level matches the Primary warehouse in the wine details (see image below).

If you still need help, please reach out to help@vinosmith.com.